• Linear booth is referred to as “in-line” booth, is generally arranged in a straight line and has neighboring Exhibitors on its immediate right and left, leaving only one side exposed to the aisle.
• Linear Booths are most commonly in 10 ft. (3.05m) wide and 10 ft. (3.05m) deep segments.
• A Corner Booth is a Linear Booth at the end of a series of in-line booths with exposure to intersecting aisles on two sides. All guidelines for Linear Booths apply.
• Only one side is exposed to the aisle.

• A Linear Booth located at the end of a series of in-line booths.
• Exposed to aisles on two sides.
• Follows all Linear Booth guidelines.

• A Linear Booth that backs up to an outside wall of the Facility.
• Follows all Linear Booth guidelines except maximum display height in the rear half of the booth is 12 ft. (3.66m).

• 8 ft. (2.44m) = Maximum height of display in rear half of booth, including products and materials. 
• 4 ft. (1.22m) = Maximum height of display in front half of booth, including products and materials. 
• When three or more Linear Booths are used in combination as a single exhibit space, the 4 ft. (1.22m) height limit is applied only to that portion of exhibit space, which is within 10 ft. (3.05m) of an adjoining booth. 
• Hanging signs and trusses are NOT PERMITTED. 
• Display materials should be arranged so they do not obstruct sight lines to neighboring Exhibitors. 
• Company logos, branding or signage may not face into an adjoining booth, including booths on either side or behind.
• Unfinished back-walls must be draped off; exposed framing and structure should not be visible from an aisle. 
• All machinery and other large products must be set back from the aisles 12 inches (0.30m) for safety

Linear Booths are equipped with complimentary 8 ft. (2.44m) high gray/white/gray back-drape and 3 ft. (1.22m) high gray side-drape. Drape is not intended as a display fixture; therefore, products and signs may not be attached or affixed. If you would like to display a banner, you may attach it to the pipe using s-hooks, which you can typically obtain from the Exhibitor Service Desk onsite.

An Island Booth is a minimum of 20 ft. x 20 ft. = 400 sq. ft. (37.21 sq. m.) and is exposed to aisles on four sides.

Please ensure you meet the rules and regulations on this page and are clear on the work rules and labor union regulations. If you do not comply with the rules, Show Management and the building have the authority to request changes at the Exhibitor’s expense.

Booths equal to or greater than 800 sq.ft. (92.9 sq. m.) are REQUIRED to submit both their design and technical renderings (with height and dimensions) for approval by Show Management and LVCVA Fire & Safety. All multi-level and covered booths are required to submit their renderings to LVCVA Fire & Safety, regardless of size.

Please review the rules and regulations for multi-level and covered exhibits in the  Las Vegas Convention Center Building User’s Manual.

Booth renderings for the Facility should be submitted to LVCVA Fire and Safety. Detailed submission requirements are in the Las Vegas Convention Center Building User’s Manual.

Use of Space 

• The height limit from floor to top of structure and floor to top of hanging sign are the same. See the hanging sign section below for height limits by Hall.
• Walls must be finished (no exposed framing or structure) when visible from an aisle.
• Branding and graphics are permitted on walls along the aisle; however, we recommend you avoid solid walls on main aisles, as attendees generally find this type of setup uninviting.
• Machinery and other large products must be set back from the aisles by 12 inches (0.30m) for safety.

Multi-level and covered exhibits have additional fire regulations. Please review the Las Vegas Convention Center Building User’s Manual if applicable.

20% Line-of–Sight Guideline
To ensure a fair and equitable experience for all Exhibitors, we strongly encourage you to do the following:

• Exhibitors located on main aisles should avoid placing taller walls or substantial solid structures at the corners of their exhibits, particularly if the wall or structure covers more than 80% of the length or width of the space
• Solid walls should feature a 6 ft. (1.83m) break (or plexiglass panels) every 30 ft. (9.14m) to allow for clean line-of-sight to nearby booths
• Exhibitors may use Plexiglass or a similar see-through material to create taller structures/walls that will allow for line-of-sight above 4 ft.
• 20′ x 20′ (6m x 6m) should include a 4′ break on all four sides on structures above 4′ tall
• 30′ x 30′ (9m x 9m) should include a 6′ break on all four sides on structures above 4′ tall
• 40′ x 80′ (12m x 24m) should include an 8′ break on the two 40′ sides and 16′ on the two 80′ side.

Hanging Signs and Trusses

• Hanging trusses and signs are permitted.
• Freeman is the exclusive rigging provider for NAB Show.
• To ensure a speedy move-in, we recommend you label and pack your hanging sign separately, so it can be easily identified on site, as it will likely need to be installed before other parts of your exhibit can be constructed. Freeman offers dedicated hanging sign shipping labels in Freeman Online Services.

Height Limits

• North Hall: 30′ / 9.144m
• Center Hall: 25′ / 7.62m
• West Hall: 30’/9.144m

A Split-Island Booth is a Peninsula Booth, which shares a common back-wall with another Peninsula Booth. Split-Island booths are exposed to aisles on three sides. 

Exhibitors are encouraged to contact their neighboring Exhibitor in advance to discuss their designs. Show Management will supply you with the proper contact name and phone number upon request. 

Pipe-and-drape is not provided between split-island booths. You can order pipe-and-drape at your expense through the Freeman Online Services. 

Use of Space 

• The height limit from floor to top of structure and floor to top of hanging sign are the same. See the hanging sign section below for height limits by Hall 
• Back-walls facing into a neighboring booth must be finished (no exposed framing or structure) in a neutral color with no text or graphics. Back-walls in violation of this rule will be draped at the Exhibitor’s expense 
• Walls must be finished (no exposed framing or structure) when visible from an aisle 
• Branding and graphics are permitted on walls along the aisle; however, we recommend you avoid solid walls on main aisles, as attendees generally find this type of setup uninviting 
• Machinery and other large products must be set back from the aisles by 12 inches (0.30m) for safety 
• Covered exhibits have additional fire regulations. Please review the Las Vegas Convention Center Building User’s Manual if applicable 

20% Line of Sight Guideline

• Exhibitors located on main aisles should avoid placing taller walls or substantial solid structures at the corners of their exhibits, particularly if the wall or structure covers more than 80% of the length or width of the space
• Solid walls should feature a 6 ft. (1.83m) break (or plexiglass panels) every 30 ft. (9.14m) to allow for clean line-of-sight to nearby booths
• Exhibitors may use Plexiglass or a similar see-through material to create taller structures/walls that will allow for line-of-sight above 4 ft
• 20′ x 20′ (6m x 6m) should include a 4′ break on all four sides on structures above 4′ tall
• 30′ x 30′ (9m x 9m) should include a 6′ break on all four sides on structures above 4′ tall
• 40′ x 80′ (12m x 24m) should include an 8′ break on the two 40′ sides and 16′ on the two 80′ sides

Hanging Signs and Trusses

• Hanging signs are permitted but must be set back 10 ft. (3.05m) if double-sided and 5 ft. (1.52m) if single-sided from adjacent booths and be directly over contracted space only. Single-sided graphics may only face into contracted booth space.
• Hanging trusses are NOT permitted
• Freeman is the exclusive rigging provider for NAB Show. For more information visit the Freeman Service Kit.

To ensure a speedy move-in, we recommend you label and pack your hanging sign separately, so it can be easily identified on site, as it will likely need to be installed before other parts of your exhibit can be constructed. Freeman offers dedicated hanging sign shipping labels in the Freeman Service Kit.

Height Limits

• North Hall: 30′ / 9.144m
• Center Hall: 25′ / 7.62m
• West Hall: 30’/9.144m

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Exhibitors MAY NOT use ladders.

Exhibitor Appointed Contractors MAY use their own ladders, so long as they follow union safety guidelines.

There is no height limitation on ladders. All ladders brought onto the show floor should be ANSI- and CSA-rated, regardless of size or composition. No one is permitted to use another person’s ladder without permission.

Please review the Las Vegas Convention Center Building User’s Manual for fire and safety rules for multi and covered booths. Below are some highlights:

• Multilevel or covered contiguous areas in excess of 1,000 square feet are required to have a fire sprinkler system installed under the entire area and every level of the exhibit only when the following conditions apply:
  • The exhibit is used in an event where the duration is seven (7) calendar days or longer.
  • The exhibit contains display vehicles.
  • The exhibit contains open flame.
  • The exhibit contains hot work.
  • Any upper-deck area to be occupied must have an approved plan with an engineering stamp registered in the state of Nevada.
  • Multilevel areas that are greater than 300 square feet or will occupy more than nine persons shall have at least two remote means of egress.
  • Means of egress shall be of an approved type and constructed to the requirement of the code.
  • Spiral stairs are not allowed. Spiral stairways are not an approved means of egress for areas occupied by the public, visitors or clientele.
  • Exhibits with multilevel or covered areas exceeding 300 square feet in size will require the installation of battery-operated smoke detectors. Any covered area that is also enclosed will require the installation of battery-operated smoke detectors regardless of the size of the area.

Canopies must comply with Use-of-Space rules. The bottom of the canopy should not be lower than 7 ft. (2.13m) from the floor within 5 ft. (1.52m) of any aisle. Canopy supports should be no wider than three inches 3 in. (.08m). This applies to any booth configuration that has a sight-line restriction, such as a Linear Booth.

Freeman is the exclusive provider of electrical and rigging and must provide staffing when an integrated system draws more than 20 amps or is suspended from the ceiling:

• Advanced audio-visual technician
• Assistant TV audio tech
• Audio technician
• Audiovisual technician
• Character generator
• Crane operator
• Ground rigger
• High rigger
• Lighting tech
• Projectionist
• Tape operator
• TV sound boom operator
• Video utility person
• Video wall technician

As a matter of safety and courtesy to others, Exhibitors must conduct sales presentations and product demonstrations so that all Exhibitor Personnel and Attendees are within the contracted exhibit space. 

As a matter of safety and courtesy to others, Exhibitors must conduct sales presentations and product demonstrations so that all Exhibitor Personnel and Attendees are within the contracted exhibit space. 

• Audience members and booth personnel must be able to fit within the confines of the contracted booth space. Spectators may not block aisle traffic or interfere with access to a neighboring Exhibit. 
• Exhibitors are responsible for assigning staff or hiring security to manage crowd control and ensure clear access to aisles and neighboring Exhibits. You can hire security through our preferred Security Service. Details will be made available later 
• Special caution should be taken when demonstrating machinery or equipment that has moving parts or any product that is otherwise potentially dangerous. Machinery and other large equipment must be set back 12 inches (0.30m) to prevent accidental injury. Demonstrations should only be conducted by qualified personnel. 
• Show Management reserves the right to determine action for those Exhibits in violation including, but not limited to, forcing security and/or shutting off power to the offending portion of the exhibit. The Exhibitor will be responsible for any charges related to these actions. not limited to, removing/turning off lighting that’s in violation. The Exhibitor will be responsible for any charges related to this action.

Theater Demonstrations and Product Demos

• All presentations, demos, and entertainment must be conducted within booth boundaries.
• Spectators and staff must fit within booth space; aisles must remain clear.
• Exhibitors are responsible for crowd control (staff or hired security).
• Machinery/equipment demos:
  • Must be set back at least 12 in. (0.30m).
  • Conducted only by qualified personnel.
• Show Management reserves the right to enforce compliance (including security, power shutoff, or fines).

Transmitters and Wireless Devices

• Any transmitter (e.g., wireless mics, walkie-talkies, satellites) requires:
  • FCC license(s) and compliance with FCC regulations.
  • Non-compliant devices must be turned off.
• Licensed devices that cause interference may need reduced power, re-direction, or adjustment.
• Satellite placement outside the facility requires a completed Satellite Placement Form (Freeman Service Kit) and service orders through COX.

Utility connections (electrical or internet wires, air/water/gas hoses, etc.) must be hidden from view, to maintain an elevated level of safety and professional appearance.

Make exhibits wheelchair accessible by ramping raised exhibit flooring without extending a ramp into the aisle. Note: a standard wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be 12 inches of run (change in length).

Examples of How to Design an ADA-Compliant Exhibit

• Ramp the entry or use hydraulic lifts to trailer exhibits
• Avoid double-padded plush carpet to ease mobility device navigation
• Provide the same attendee experience on both levels of a two-story exhibit
• Offer a signer or other auxiliary hearing-impaired apparatus for sound presentations or have a printed copy of the presentation available.
• Run an audio presentation for people with sight problems.
• Arrange touch screen displays at a height to accommodate a person sitting in a wheelchair.

NAB Show further recommends that you encourage your Booth Personnel to:

• Abstain from overt statements or offensive humor, which would disparage the dignity of any individual or group;
• Substitute asexual words (e.g. sales representative or salesperson instead of salesman);
• Refrain from using labels (e.g., referring to women as “girls”); and
• Eliminate from all marketing collateral sexist language (i.e., replace masculine pronouns with he or she, or reword sentences or phrases) and discriminatory jokes or visual aids that Show people in stereotypical roles by presenting individuals without bias regardless of sex, race, age, groups, etc.

Under ADA’s regulations, the definition of “service animal” is limited to a dog that is individually trained to do work or perform tasks for an individual with a disability. The task(s) performed by the dog must be directly related to the person’s disability.

Under the ADA, “comfort,” “therapy,” or “emotional support” animals do not meet the definition of a service animal.

Animals

• Service animals are always welcome.
• The definition of a service animal can be found on the ADA website.
• Permission for any animal to appear in a show or booth must first be approved by show management, then by the Convention Services Manager (CSM).
• The animal must have something to do with the booth or show (i.e., a dog used in commercials, films, etc.).
• It is the animal owner’s responsibility to clean up after the animal while on facility property.
• The following criteria must be met before the animal is allowed on property:
• A separate certificate of insurance in the amount of $1 million combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability, naming the Las Vegas Convention and Visitors Authority as additional insured must be provided.
• Animals, with the exception of fish, are not allowed in the building overnight.
• A trainer must accompany animals at all times.
• Animals
• Service animals are always welcome.
• The definition of a service animal can be found on the ADA website.
• Permission for any animal to appear in a show or booth must first be approved by show management, then by the Convention Services Manager (CSM).
• The animal must have something to do with the booth or show (i.e., a dog used in commercials, films, etc.).
• It is the animal owner’s responsibility to clean up after the animal while on facility property.
• The following criteria must be met before the animal is allowed on property:
• A separate certificate of insurance in the amount of $1 million combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability, naming the Las Vegas Convention and Visitors Authority as additional insured must be provided.
• Animals, with the exception of fish, are not allowed in the building overnight.
• A trainer must accompany animals at all times.

No storage of any kind is allowed behind booths or near electrical service. A one-day supply of product is permitted within but cannot be stored behind the booth. You can order storage through the Freeman Service Kit.

If you have a column in your booth, please refer to the Freeman Service Kit for your unique column diagram, which includes fire regulations for your specific column.

Contact Freeman and/or LVCVA Fire & Safety if you have questions:

• All fire hose racks, fire extinguishers and emergency exits must be visible and accessible at all times. Should this equipment be within a booth or exhibit due to the layout of floor space, additional signage indicating fire equipment location(s) (extinguisher, hoses, etc.) will be necessary, along with accessibility being maintained at all times.
• Review the rules for Display Vehicles section above.
• Review the Las Vegas Convention Center Building User’s Manual for rules regarding:
  • Multi-level, enclosed and covered exhibits
  • Chemicals
  • Halogen and quartz lamp use
  • Equipment that uses LPG or natural gas as fuel
  • Fireplaces
  • Except for equipment that uses LPG or natural gas as fuel, compressed gas cylinders, including LPG, and all flammable or combustible liquids are prohibited inside the building.
• The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 ft. (2003 NFPA 101, 13.7.4.3.2)
• Exhibitors who plan to demonstrate fuel-burning appliances in the LVCC/Cashman Center must have approval from the Convention Services Manager 60 days prior to the event.
• Candles may be used for decorative purposes for events with food service (1 candle per table) where the candles are supported by/on substantial noncombustible bases so located as to avoid the danger of ignition of combustible materials. Candle flames shall be protected and enclosed so that if the candle were to tip over, there would be no risk of fire. The Fire Prevention Office has final approval to determine if a candle meets the above criteria. Candles may not be left unattended while lit. Intended use of candles for decorative purposes must be listed on the “Food and Beverage Sampling/On-Site Preparation Approval Form” and submitted to [email protected].