Speaker Services and FAQs

Experience Matters. And so do our Speakers! Thank you for your willingness to share your time, knowledge, and resources with the NAB Show® community. We are grateful for your participation and want to ensure that your time at NAB Show is both pleasant and enjoyable. The following information and services, including an online Speaker Ready Room, will help you prepare pre-show and onsite for your presentation.


When and how are Speakers selected?

There are 600 Sessions taking place at NAB Show, within several targeted Conferences, Workshops and Post|Production World. Each Program is different, but typically Speakers are selected by the technical advisory committees, the NAB Show Program Advisory Group, industry surveys and the all-industry Call for Speakers. The NAB Show Program is finalized by mid-February, with most speakers selected by that time.

What are the technical specifications for my Session?

Room specifications vary depending on the Conference. You will be able to review the audio-visual and room specifications for your Session upon being notified of acceptance and after you have logged into the Speaker Ready Room.

Do you have to be an Exhibitor to submit a speaking proposal?

No. Anyone can submit a proposal addressing any of the suggested topics or trends.

Can we submit a proposed list of panelists and moderator for our panel along with our description?

Yes. This can be done in the submission process.

Can we submit proposals for Post|Production World?

We don’t solicit submissions for the Post|Production World training event.

Are all sessions made up of panels?

No. In addition to traditional conference presentations, we're programming a new stream of content featuring experiential formats that bring learning to life. Examples of new session formats include Peer-to-Peer Roundtables, Lightning Talks, Game Style Learning and M.E.T Effect Talks (TED-style talks). All submissions have to consist of at least one primary speaker.

Will there be focused segments for start-ups launched this year?

NAB Show is proud to launch new initiatives each year. Typically these are finalized in the fall. For new initiatives, invitations to speak are usually handled separately with an NAB partner or by the NAB team. Sessions submitted via the annual Call for Speakers are consulted as well during this process.

How do I submit suggestions for workshops?

Enter your suggestions on tab 3 in the submission process.

If I submit a proposal after the deadline, can I be considered for the next Show or will I need to re-submit?

You will have to re-submit when the next Call for Speakers is announced.

One of our clients would like to submit an abstract and technical paper, but does not want to present at the conference. Is this an option?

Yes. This needs to be stated in the description on tab 3 during the submission process.

Are there a maximum number of speakers we can submit per proposal?

There are typically no more than six speakers per proposal.



What Registration is included for Info Session speakers?

A limited number of Conference registrations are included with Info Session sponsorship as outlined in your contract. All other Info Session speakers above this allotment receive free Exhibits-only registration.

Are speakers reimbursed for their registration after they are selected to present at the Show?

Yes if you are selected as a speaker.

What happens if I lose my badge?

Lost badge replacements are issued in your Speaker Ready Room, or Main Registration onsite. You will be asked to present some form of government-issued ID, as well as pay an onsite processing fee to replace your badge.

Can I bring a guest to the Show to attend my Session?

Yes. You may request one Session Pass for a guest to attend your Session. All guests must be badged for security purposes, so your guest will be registered as an Exhibits-only Attendee and will need to have both the badge and Session Pass available in order to enter your Session room. Session Passes must be requested one week in advance and can be reserved for you at the Speaker Ready Room for pickup.

Who do I speak to about a Session Pass, or other needs?

Each NAB Show conference has a designated contact for Speaker care. You will be able to view the contact list through the Speaker Ready Room upon acceptance as a Speaker.



Does NAB Show reimburse my travel as a Speaker?

No. Speakers are responsible for their own expenses, to include hotel, meals, travel and ground transportation. NAB Show offers complimentary shuttle service between the Las Vegas Convention Center (LVCC) and all official hotels with the exception of the Las Vegas Hotel & Casino and the Renaissance Las Vegas Hotel, which are both within walking distance of the LVCC.

Are there negotiated rates for travel or hotel available for Speakers?

Yes. NAB Show negotiates very attractive hotel rates and travel deals for all Attendees. The official NAB Show Housing site has additional information. We suggest that you make your hotel arrangements no later than March 1, 2018 to guarantee the best selection at the lowest rates.


Ready Room

Will there be an online Speaker Ready Room?

Yes - it will be available later this year. Access credentials will be emailed to all accepted speakers. Please contact the Convention Education team if you have any questions or need your credentials.

Can I make updates to my account in the Speaker Ready Room?

Yes. In your “My Ready Room”, you will have the ability to:

  • Review your submissions/proposals
  • Update your contact information and bio
  • Upload your photo
  • Upload your session presentation or handouts

Is there a template for slide presentations?

Yes. You will find this in the Speaker Ready Room.

What is the deadline for making presentation changes?

Instructions and deadlines for uploading and changes to your PowerPoint presentations vary by conference. You will receive communications on deadlines when you are accepted as a speaker. Any changes made to your slide presentation after the Show will not be reflected in Playback.



Will my Session be recorded and if so can I get a copy?

Most Sessions will be AUDIO recorded and made available following the event. All Speakers with recorded Sessions will receive a link to access their Session at no charge. Speakers must complete the "Speaker/Panelist Release and Consent" form (available in the Speaker Ready Room) in order to be recorded. (Sessions with multiple speakers cannot be recorded unless all speakers have signed and returned their Release Form.)

A limited number of Sessions will also be VIDEO recorded. These are typically limited to the NAB Show Opening, General Sessions and Super Sessions. Copies of these recordings can be made available upon request via your session staff liaison or via Robin Walters.

Can I record or film my session?

Requests are granted on a case-by-case basis, via Robin Walters. Typically Speakers must incur expenses on their own if they are recording, and a Filming Permit must be requested.



Are there paid speaking opportunities at NAB Show?

Yes! Please contact Melissa Kittson via email or at (202) 429-3924 for more information. 

Who attends the Conference Program?

NAB Show Attendee Demographics can be found here. More detail on audiences for each targeted Conference can be found in the Call for Speakers information.

When will accepted proposals become public on the nabshow.com?

Proposals are posted as soon as the submission selections and proposed speakers for the sessions are finalized.

How can I increase pre-Show buzz about my Session?

NAB Show has several social media opportunities available for you to promote your presence as a Speaker:

Once your Session is posted live on the NAB Show website, we recommend you also create a short URL to your session through one of the various "free" applications available such as http://tiny.cc/.


What are you waiting for?

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