Speaker Logistics

Experience matters. And so do our Speakers!

Thank you for your willingness to share your time, knowledge, and resources with the NAB Show® community. We are grateful for your participation and want to ensure that your time at NAB Show is both pleasant and enjoyable.

The following information and services, including an online Speaker Ready Room, will help you prepare pre-show and onsite for your presentation.

Registration Information

The following information is needed for NAB Show to register speakers for the Show:

  • Name (as you would like it displayed)                                
  • Title (as you would like it displayed)
  • Company
  • City, State, Zip, Country
  • Office Phone Number
  • Mobile/Cell Phone Number
  • Email
  • Assistant name, email, & phone (if applicable)
  • Bio
  • Headshot (must be high-resolution, in any format)

Registration Badges

We will register speakers in the paid program with complimentary NAB Show Conference Pass access and speakers on the floor program with complimentary NAB Show Conference Session 3-Pack. This will provide speakers access to all exhibit halls, all show-floor educational content, Main Stage events and most conference sessions.  Excluded from the CFP pass is Post|Production World (PPW), Streaming Summit, and ticketed events.

Speaker registration materials and speaker ribbons are to be picked up onsite in the Speaker Ready Room S221 (South Hall) and N252 (North Hall) at the LVCC.

Guest/Session Passes

Please have your guests register for a complimentary Exhibits Only badge using code SKF19. Once registered, session passes can be picked up in the onsite Speaker Ready Room.

Speaker Ready Room

Locations: S221 (South Hall) and N252 (North Hall)

This room provides speakers with a location to meet their panelists, make phone calls, and access to the Presentation Management (PM) system. Water, coffee, and tables are provided for your convenience. Speakers should check in at the Speaker Ready Room at least 20 minutes prior to your session to meet with your panel. You will be escorted to your session room.

Presentation Management

We have provided speakers with PowerPoint templates for those who have a presentation. The templates can be found in your Online Speaker Portal. You can use the Presentation Management tool in the speaker portal to upload presentations and videos beginning March 1st.  Speakers can also upload presentations onsite in both Speaker Ready Rooms.

Upload specs:

  • PowerPoint presentation slides must be in 16:9 format.
  • Video clips:  MP4 file in 16x9 format using standard resolution (720).

NOTE: There will be a title slide displayed during your presentation if you do not have a PowerPoint presentation.

Session Rooms, Stages, and Theaters

Below are the links to location specs and renderings. Subject to change.

Discount Promotion

We are excited to have speakers’ guests join us for the 2020 NAB Show. Register online today using the following link to receive $100 off the NAB Show Conference Pass (non-member rates) or for a complementary Exhibits Pass: NAB Show Registration

*Discount does not apply toward packages not listed. NAB Show Conference Pass registration includes access to the Show Floor. Offer ends March 22, 2020.*


Follow this link to reserve your hotel if you have not done so already.

*NAB does not cover speaker housing.*

NAB Show Thought Gallery

All NAB Show Speakers are welcome and invited to Contribute Articles.

Designed as a forum for the presentation of insights and ideas relevant to all sectors of the industries represented at NAB Show.  All content is contributed by our unique community of thought leaders made up of speakers, exhibitors and partners. Content must be thought leadership in nature and indicate author attribution.  Submissions will be presented in their entirety along with author bio, photo and relevant company information. If you are interested in being a Thought Gallery Contributor, contact Laura Riggs for more details.

Speaker FAQs

Submissions (Currently Closed)

There are over 800 Sessions taking place at NAB Show, within several targeted Theaters and Conferences, and Training Programs. Each Program is different, but typically Speakers are selected by the technical advisory committees, the NAB Show Program Advisory Group, industry surveys and the all-industry Call for Speakers. The NAB Show program is finalized by mid-February, with speakers selected by that time.
Room specifications vary depending on the Conference. You will be able to review the audio-visual and room specifications for your Session upon being notified of acceptance and after you have logged into the Speaker Ready Room.
No. Anyone can submit a proposal addressing any of the suggested topics or trends.
We don’t solicit submissions for the Post|Production World training event.
No. In addition to traditional conference presentations, we're programming a new stream of content featuring experiential formats that bring learning to life. Examples of new session formats include Peer-to-Peer Roundtables, Lightning Talks, Game Style Learning and TED-style talks. All submissions must consist of at least one primary speaker.
NAB Show is proud to launch new initiatives each year. Typically, these are finalized in the fall. For new initiatives, invitations to speak are usually handled separately with an NAB partner or by the NAB team. Sessions submitted via the annual Call for Speakers are consulted as well during this process.
You will have to re-submit when the next Call for Speakers is announced.
There are typically no more than six speakers per proposal.


All Learning Lab speakers will receive a complimentary Conference 3-Pack.

Lost badge replacements are issued in your Speaker Ready Room, or Main Registration onsite. You will be asked to present some form of government-issued ID, as well as pay an onsite processing fee to replace your badge.

Yes. You may request one Session Pass for a guest to attend your Session. All guests must be badged for security purposes, so your guest will be registered as an Exhibits-only Attendee and will need to have both the badge and Session Pass available in order to enter your Session room. Session Passes must be requested one week in advance and can be reserved for you at the Speaker Ready Room for pickup.

Each NAB Show conference has a designated contact for Speaker care. You will be able to view the contact list through the Speaker Ready Room upon acceptance as a Speaker.


No. Speakers are responsible for their own expenses, to include hotel, meals, travel and ground transportation. NAB Show offers complimentary shuttle service between the Las Vegas Convention Center (LVCC) and all official hotels except for the Las Vegas Hotel & Casino and the Renaissance Las Vegas Hotel, which are both within walking distance of the LVCC.

Yes. NAB Show negotiates very attractive hotel rates and travel deals for all Attendees. The official NAB Show Housing site has additional information. We suggest that you make your hotel arrangements no later than March 1, 2020 to guarantee the best selection at the lowest rates.

Speaker Ready Room

Yes. A link will be emailed to all accepted speakers to access their online speaker portal. Please contact the Convention Education team if you have any questions or need the link resent to you.

Yes. You will have the ability to:

  • Update your contact information and bio
  • Upload your photo
  • Upload your session presentation, videos or handouts

Yes. You will find this in the Speaker portal.

While Instructions and deadlines for uploading and changes to updating your PowerPoint presentations vary by conference, most presentations and session AV is requested by March 11. You will receive communications on deadlines when you are accepted as a speaker.


Sessions will NOT be recorded or live streamed. If there is a request to record or live stream a session, all speakers participating in that session must complete the "Speaker/Panelist Release and Consent" form (available in the Speaker Ready Room) two weeks prior to the Show.

Requests are granted on a case-by-case basis, via Robin Walters. Requestors must incur expenses on their own, and a Filming Permit must be requested.


Yes! Please contact Melissa Kittson via email or at (202) 429-3924 for more information.

NAB Show Attendee Demographics can be found here. More detail on audiences for each targeted Conference can be found in the Call for Speakers information.

Proposals are posted as soon as the submission selections and proposed speakers for the sessions are finalized.

NAB Show has several social media opportunities available for you to promote your presence as a Speaker:

Once your Session is posted live on the NAB Show website, we recommend you also create a short URL to your session through one of the various "free" applications available such as http://tiny.cc/.


What are you waiting for?

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