Exhibitor Appointed Contractor Registration

Exhibitor Appointed Contractor Registration

Requirements

If you hire any vendors other than our preferred vendors, you must register each company as an Exhibitor Appointed Contractor (EAC) for them to gain access to the Exhibit Hall during move-in and move-out. Examples include booth installation/dismantle labor, florists, photographers, audio visual equipment providers, etc.

An EAC will ONLY be granted access to the Exhibit Hall if the EAC is registered via the online portal and Show Management has approved the Certificate of Insurance (COI) on file. Registrations and COIs will not be accepted via standard postal mail or email. There will be no exceptions!

It is the Exhibitor’s sole responsibility to ensure any hired EACs are aware of and comply with all requirements and guidelines on this page and all subsequent pages referenced here.

Vendors listed as “Exclusive” on the vendors page are the only companies authorized to provide the indicated service per the building regulations.

 

Registration

Deadline: Thursday, March 1, 2018

Registrations will not be accepted via email. Please follow the steps below to register your EACs.

In addition to registering your EAC with Show Management, EACs must be licensed to work in the Las Vegas Convention Center (LVCC) as a current member of ESCA (page 57 of the LVCC Building User’s Manual) and display their ESCA badge on site at all times.

Steps for Exhibitors to Register an EAC

  1. Log into the Exhibitor Dashboard to link directly to the Registration Portal.
  2. Go to the Manage Exhibitor Contractors page and add your EACs.
  3. If your EAC is already in the list, we have a contact for the company on file and will reach out to them directly with instructions on how to upload a current Certificate of Insurance.
  4. If your EAC is not on the list, please add them at the bottom of the page. The contact you list will receive an email with their login credentials for the EAC portal where they can upload their Certificate of Insurance. 
  5. Show Management will send the EAC an email with approval status.

 

Certificate of Insurance (COI) Requirements

COIs will not be accepted via standard postal mail or email. There will be no exceptions! Please follow the steps above to register your EAC, which will give them access to upload their COI in the online portal.

The EAC shall, at its sole cost and expense, procure and maintain insurance through the term of the 2018 NAB Show (April 2 - 14, 2018), including comprehensive General Liability and Workers’ Compensation, with coverage of claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by Show Management.

View Sample Certificate of Insurance

COI must include the following:

  • Additionally Insured: National Association of Broadcasters (NAB), Las Vegas Convention Center and Freeman
  • Show Dates: 4/2/18 – 4/14/18

General Liability Coverage Limits:

  • General Aggregate: $2,000,000
  • Products - Comp/Op Aggregate: $1,000,000
  • Personal and Advanced Injury: $1,000,000
  • Each Occurrence: $1,000,000
  • Damage (Any one instance): $100,000
  • Medical Expenses (Any one person): $5,000

Workers Compensation Limits:

Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering all of the EAC's employees engaged in the performance of any work for the Exhibitor.

 

Guidelines

It is the Exhibitor’s sole responsibility to ensure any hired EACs are aware of and comply with all requirements and guidelines on this page and all subsequent pages referenced.

  • EACs are required to follow strict guidelines regarding union jurisdictions. They may hire their own union personnel to perform labor; however, EACs may not do work that is designated as “exclusive” per the building regulations. Visit our vendors page for details. 
     
  • In addition to registering with Show Management, EACs must be licensed to work in the Las Vegas Convention Center (LVCC) as a current member of ESCA (page 57 of the LVCC Building User’s Manual) and display their ESCA badge on site at all times.
     
  • EACs must comply with all Show rules and regulations, labor union regulations and the Las Vegas Convention Center Building User’s Manual, and they accept appropriate liability for any negligent actions. All lifts and manpower must be provided by Freeman. The use of motorized lifting equipment and mechanical material handling equipment (such as mechanical scooters and carts) by Exhibitors and EACs is prohibited.
     
  • Registered EACs are allowed access to the Exhibit Halls during move-in and move-out only. For morning and evening access on Show days, they must obtain a Booth Maintenance Pass from the Show Management Office (C102, Central Hall). EACs are allowed access to the Halls during move-out, starting at 3 p.m. on Thursday, April 12. Additional information regarding onsite access hours and wristband pick-up hours and locations will be provided to registered EACs closer to the Show.
     

Solicitation on the Show Floor is strictly prohibited. Any EAC engaged in this is activity, including the distribution of promotional literature, will be removed from the Show Floor.