Exhibitor Appointed Contractor Registration
An Exhibitor Appointed Contractor (EACs) is any person or company, other than the designated “official” or “exclusive” contractors that provides a service (supervision, display installation and dismantling, advertising agencies, florists, photographers, computer firms, audio visual equipment providers, etc.) and requires access to the exhibit hall any time during installation and dismantling.
An EAC will ONLY be granted access to the Exhibit Halls if Show Management has received the EAC Work Authorization Registration, approval from the Exhibitor and a valid Certificate of Insurance. There will be no exceptions. In addition, EACs must be licensed to work in the Las Vegas Convention Center (LVCC); and must register through the Worker Identification System to obtain this license.
EAC Notification Deadline - March 27, 2017
Exhibiting companies must notify Show Management of any EACs who will be working on or supervising their booth no later than March 27, 2017, by completing the EAC Work Authorization Registration for each of their Exhibitor Appointed Contractors.
No EAC will be allowed on the Exhibit Halls unless NAB Show has received the Authorization Form and a valid Certificate of Insurance, and has approved the contractor for work during the Show.
If you are using an official NAB Show contractor, an EAC Work Authorization Registration is not necessary.
IMPORTANT NOTICE - In order to complete an Exhibitor Appointed Contractor (EAC) registration, the Exhibiting company MUST first assign each EAC to their company through the Exhibitor Portal. Please review the following steps carefully to correctly register your EACs.
Step 1 - Exhibitor Input - IMPORTANT
The Exhibiting company each EAC is working for must assign their EACs to them through the Exhibitor Portal. To complete this process, follow these steps:
- Exhibitors should log into their Exhibitor Registration Portal.
- Once logged in, click the "Manage EACs" tab.
- Exhibitors should then select the EAC they're assigning to their booth from the dropdown menu.
- If an EAC is not in the list, click the "Don't See Your EAC?" button to add an EAC. Once the EACs information has been entered, they will be notified that they've been added to the list and prompted to log in and complete the process.
Step 2 - ESCA WIS Registration
Prior to registering with NAB Show as an Exhibitor Appointed Contractor, all EACs MUST register or hold current credentials with the national Worker Identification System (WIS) run by the Exhibition Services & Contractors Association (ESCA). Visit the ESCA website to complete your registration here.
Step 3 - Exhibitor Appointed Contractor Input
Once the Exhibitor selects or adds their EAC via the portal above, the EAC will receive an email with instructions on how to set up their account, accept the NAB/EAC agreement and submit their Certificate of Insurance. EACs can access their registration portal by clicking here. Once these steps have been completed by the EAC, NAB approves or denies the request based on necessary requirements.
View a sample certificate of insurance here. Please note that the deadline to register your EAC is March 27, 2017.
If you have additional questions, please contact the Exhibit Services team at (877) 622-3947, (202) 595-2051 or via email.
- Material Handling/ Drayage
- Booth Cleaning
- Decorator Labor
- Millwright Work
EAC Insurance Requirements
The EAC shall, at its sole cost and expense, procure and maintain through the term of the 2017 NAB Show (including Move-In and Move-Out), Workers Compensation Insurance and Comprehensive General Liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from the premises leased by Show Management. Such insurance shall include Contractual Liability and Product Liability coverage, with the following limits:
General Liability Coverage Limits
|Products - Comp/Op Agg||$1,000,000|
|Personal and Advanced Injury||$1,000,000|
|Fire Damage (Any one fire)||$100,000|
|Medical Expenses (Any one person)||$5,000|
Worker's Compensation Insurance
- Workers Compensation and Occupational Disease insurance shall be in full compliance with all federal and state laws, covering all of the EAC's employees engaged in the performance of any work for the Exhibitor.
- Please provide Workers Compensation Insurance policy information.
- Wristbands will not be issued without Workers Compensation Insurance information.
Employers Liability Insurance
|EL - Each Limit||$1,000,000|
|EL - Disease - Policy Limit||$1,000,000|
|EL - Disease - EA Employee||$1,000,000|
|Combined Single Limit||$1,000,000|
|EL - Disease - EA Employee||$1,000,000|
The Certificate of Insurance is a General Liability Insurance Certificate & Workers Compensation Certificate naming NAB Show, Freeman and LVCC as additional insured. View a sample certificate of insurance.
Guidelines and Regulations
- EACs are to check-in onsite at Registration located in North Hall (N4) and/or South Lower Hall.
- EACs are not allowed on the Show Floor during Show hours. If an EAC needs access during Show hours they must also register as a manufacturer rep.
- All EACs must comply with all NAB Show Rules and Regulations and accept appropriate liability for any negligent actions.
- EACs shall be prepared to show evidence to Show Management and Official Contractors that it possesses applicable and current contracts.
- Exhibitor agrees they are ultimately responsible for all services in connection with their Exhibit, including freight, material handling, rentals and labor.
- The Show aisles and public spaces are not part of the Exhibitor's booth. Therefore, the EAC is required to confine all activities to the Exhibit Space of the Exhibitor who has given the valid order for services.
- Solicitation on the Show Floor is strictly prohibited. Any EAC engaged in solicitation on the Show Floor including the distribution of official company literature will be removed from the Show Floor, unless pre-approved in writing by Show Management.
- All lifts and manpower must be provided by the Official Service Contractor.
- The use of all motorized lifting equipment by Exhibitors or EACs for installation of booth structures or signs is not permitted.
- The operation or use of mechanical material handling equipment by Exhibitors or EACs is not permitted. This also includes all mechanical scooters or carts.
EAC Show Floor Access
- Wristbands give EACs access to the Show Floor 6:30 a.m. – 8 p.m. during Move-In and Move-Out only.
- EACs may not access the show floor until 3 p.m. on Thursday of Move-Out. This allows time for the aisle carpet to be removed before the empties begin returning and labor is permitted on the show floor.
- Wristbands will only be given to EACs if Show Management has received and approved all of the following forms:
- EAC Work Authorization Registration, received from exhibiting Company.
- Valid Certificate of Insurance, received from EAC.
- All EACs must carry a valid ESCAWIS badge at all times.
- Wristbands will be distributed at the EAC desk at Exhibitor Registration beginning at 8 a.m. on Monday, April 17.
- Wristbands may be picked up beginning at 3 p.m. for the following day.
Wristbands must be worn at all times while EACs are on the Show Floor.
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